President
Responsibilities
• Be an active paid in full member of the Chesak/ Martin PTA for the current school year.
• Sign and submit Code of Ethics documentation.
• Attend General Membership Meetings.
• Publicize PTA sponsored events
• Review and update PTA publicity standards at the beginning of the year and
communicate such to PTA Board and Chairs
• Ensure D158 has a signed copy of a release to allow Chesak and Martin
students to appear in newsletters, flyers, website, etc. It might be easiest to
compile a list of those children not allowed in pictures.
• Coordinate email blasts and submit PR and information to Website Chair
as needed
• Assist Executive Board
• Coordinate Insurance
• Establish communication with principals and buildings
• Submit Building Usage forms to each school when necessary
• Ensure all PTA programs are being done in accordance with PTA Mission
Statement and within PTA guidelines.
• Turn over any pertinent items, papers, records, etc. to your successor within
30 days of election.
Vice President
Responsibilities
• Be an active paid in full member of the Chesak/ Martin PTA for the current school year.
• Sign and submit Code of Ethics documentation.
• Attend all Officer and General Membership Meetings.
• Attend Principal & Committee Meetings (as needed)
• Oversee committees as needed. Provide leadership to committees.
• Escalate unresolved issues to President as needed.
• Ensure all PTA programs are being done in accordance with PTA Mission
Statement and within PTA guidelines.
• Turn over any pertinent items, papers, records, etc. to your successor within 30 days of election.
Treasurer
Responsibilities
Be an active paid in full member of the Chesak/ Martin PTA for the current school year.
• Sign and submit Code of Ethics documentation.
• Attend Officer and General Membership Meetings.
• Attend Principal & Committee Meetings (as needed).
• Retain all financial correspondence from Illinois and National PTA.
• Manage all correspondence with IL Secretary of State
• Ensure 501C Tax Exempt status updated annually.
• Ensure liability insurance has been obtained and paid in full for the school year.
• Handle funds for Chesak/ Martin PTA; includes organizing invoices, paying bills, making
deposits and reimbursing approved funds to PTA members.
• Present all monthly fund requests over $500 to the Officers and PTA Board
24 hours prior to execution for discussion and a possible vote.
• Partner with Ways & Means Committee to ensure funding for programs and budget lines items.
• Prepare audit documentation for Internal Audit and external Auditor.
• Ensure audit is completed and signed off prior to June 30th.
• Ensure all PTA programs are being done in accordance with PTA Mission
Statement and within PTA guidelines.
• Turn over any pertinent items, papers, records, etc. to your successor within 30 days of election.
• Provide all documentation to Auditor in a timely manner.
• Ensure audit is done within 30 days of audit documentation being provided.
• Review audit results and communicate to Officers within 30 days of the audit being completed.
Secretary
Responsibilities
Be an active paid in full member of the Chesak/Martin PTA for the current school year.
• Sign and submit Code of Ethics documentation.
• Act as scribe for all PTA meetings.
• Submit General Membership meeting minutes to website by the 20th of each month.
• Ensure General Membership meeting agenda is printed 24 hours prior to the General Membership meeting.
• Maintain the PTA email account, respond to all inquires, forward all emails messages
to appropriate officers and chairs as needed.
• Attend all Officer and General Membership Meetings.
• Attend Principal & Committee Meetings (as needed)
• Retain all correspondence from Illinois and National PTA.
• Publish PTA and school legislation topics to the website and newsletter when necessary.
• Ensure IL PTA Legislation is reported and communicated as needed.
Arrange for Candidates Forums when requested.
• Update PTA Officer and Committee documentation regularly, email updates as needed.
• Ensure all PTA programs are being done in accordance with PTA Mission
Statement and within PTA guidelines.
• Help prepare end of the year PTA volunteer recognition event.
• Turn over any pertinent items, papers, records, etc. to your successor in a timely manner.
